External Specialists: Experience When Companies Need It
Companies regularly face tasks that cannot be fully managed with existing personnel resources. New tenders, demanding customer negotiations, the implementation of enterprise software, or the processing of past fiscal years require specialized knowledge and additional capacity.
In such situations, external specialists and executives can take on responsibility in a targeted manner. They bring an independent perspective, practical experience, and the necessary strength for implementation. ELB Services supports companies in this regard, not only in a consulting capacity but also directly in day-to-day operations.
More Than Classic Management Consulting
Concepts and recommendations for action are important. However, their true value only becomes apparent in implementation. That is why ELB Services combines strategic consulting with operational support.
Depending on the specific mandate, we take on various functions – for example, as external commercial manager, project manager, tender specialist, business development partner, or liaison between executive management, accounting, tax consultancy, and operational departments.
There is no focus on a standardized solution here. The decisive factors are the specific company situation, the existing structures, and the desired result.
Project Example: Tenders in Facility Management
From 2020 to 2025, support was provided to a medium-sized facility management service provider in Baden-Württemberg. The company was active in building cleaning as well as infrastructural and technical building management.
The project environment included demanding clients and tenders from the automotive industry, the healthcare sector, telecommunications, and the real estate industry.
Tasks included in particular:
- Reviewing and processing public and private-sector tenders
- Analysis of specifications and calculation bases
- Development of competitive service and bid concepts
- Preparation and accompaniment of bidder meetings
- Conducting customer, contract, and price negotiations
- Support during site inspections and customer presentations
- Definition and coordination of the offered services
- Support from the bidding phase to contract award
- Support in new client acquisition and development of existing clients
The work was carried out as an external specialist in various functions. These included tender management, calculation, sales, business development, customer service, project coordination, and commercial consulting.
The example shows how important the connection between calculation, sales, and operational service provision is. An offer must be economically viable, comprehensible to the client, and reliably implementable in subsequent operations.
Project Example: Optimization of a Finance Department
Since 2024, ELB Services has been supporting an internationally active company in the book trade with complex commercial structures in Bavaria.
The focus is on the optimization and further development of financial processes in Microsoft Dynamics 365 Business Central. At the same time, past fiscal years and accounting matters must be processed in coordination with the tax consultancy firm.
Tasks include, among others:
- Analysis and optimization of processes in Business Central
- Processing of financial accounting
- Reconciliation of accounts receivable, accounts payable, and general ledgers
- Clarification and clearing of existing discrepancies
- Preparation and support of annual financial statements
- Cooperation with the responsible tax consultancy firm
- Ensuring ongoing bookkeeping
- Improvement of responsibilities and commercial workflows
- Supporting management with financial decisions
The function corresponds to that of an external CFO and commercial contact person for management, accounting, and the tax consultancy.
Especially in established structures, a purely technical view of accounting software is often not enough. Processes, accounts, responsibilities, and information flows must be viewed together. Only then can Business Central fulfill its function as a reliable management tool.
When does an external specialist make sense?
External support is particularly suitable when:
- additional expertise is needed on short notice,
- internal management or specialist positions are temporarily vacant,
- processes need to be analyzed and restructured,
- tenders require special experience,
- accounting and annual financial statements need to be processed,
- an ERP system is not being used optimally,
- coordination between several parties is required,
- changes are to be implemented in ongoing business.
The advantage lies in flexibility. Companies receive exactly the support they need for a specific period or a clearly defined task.
Combining expertise with operational responsibility
ELB Services combines experience from facility management, financial organization, tender management, sales, business development, and interim management.
We look not only at individual tasks but at the connections between commercial decisions, operational services, and customer expectations. Recommendations are measured by whether they are economically sound, organizationally comprehensible, and actually implementable in day-to-day business.
Our projects are personally supervised. Clear points of contact, short decision-making paths, and transparent communication create the foundation for reliable cooperation.
Support for your current challenge
Does your company need support with tenders, commercial processes, Business Central, accounting, annual financial statements, or a temporary management task?
ELB Services takes on clearly defined projects as well as longer-term mandates as an external specialist or executive. Together, we will clarify which tasks are to be taken on, which results are expected, and how the support can be sensibly integrated into your organization.